Strategic Planning Manual

Strategic Planning Manual - Unit Responsibilities

Strategic Planning Committee Representation
Planning Groups & Reporting Units
Planning Group/Reporting Unit List
Responsibilities of Planning Group
Responsibilities of Reporting Unit

Strategic Planning Committee Representation

Chair
Vice-Chair
SACS Consultant
Institutional Research Consultant (ex-officio)
Institutional Effectiveness Consultant (ex-officio)

President
Provost
Arts & Sciences Faculty (3)
Business & Technology Faculty (2)
Education Faculty (2)
Health Sciences Faculty (2)
Justice & Safety Faculty (2)
Library Faculty (1)
Faculty Senate representative
Chairs representative
Diversity representative
Student Affairs representative
Financial Affairs representative
University Advancement representative
ITDS representative
Intercollegiate Athletics representative
Staff Council representative
Continuing Education & outreach representative
Undergraduate student representative
Graduate student representative

Planning Groups & Reporting Units

WHOSE RESPONSIBILITY IS STRATEGIC PLANNING AT EKU

Yours…

Mine…

Everyone's!

Planning Groups/Reporting Unit List

The success of any planning process depends on each organizational level of the university taking the process seriously.

The assignment of a unit to either a planning group or reporting unit was determined by EKU’s organizational structure (see Appendix A: Organizational Chart). Each vice president is responsible for the unit planning among those areas that report to him or her (Planning Group). The persons heading those areas (associate vice presidents, deans, chairs, directors) are in turn responsible for the planning process in the units that report to them (Reporting Unit). The following table lists the designated planning groups (PG), secondary planning groups, and reporting units (RU).

Planning Group	Secondary Planning Group	Reporting Unit
Intercollegiate Athletics		1. Administrative Reporting Unit 2. External Operations 3. Office of Athletic Compliance 4. Athletics Business Operations 5. Athletics Facilities & Operations
University Advancement		1. Public Relations & Marketing 2. Development 3. Alumni Relations
Student Affairs		1. Campus Recreation 2. Career Services 3. Counseling Center 4. First Year Programs 5. Health Services 6. University Police 7. Student Life 8. University Housing 9. Volunteerism 10. Greek Life 11. Multicultural Student Affairs
Facilities Services
Financial Affairs		1. Office of Vice President & AVP 2. Accounting & Financial Services 3. Billings & Collections 4. Purchases & Stores
University Support Services		1. Government Relations 2. Internal Audit
	1) University Counsel	1. Risk Management & Insurance 2. Judicial Affairs
	2) Policy, Compliance & Governance	1. Human Resources 2. Equal Opportunity
Academic Affairs & Research
	1) Office of Diversity
	2) Honors Program
	3) Graduate Education & Research	1. McNair Project 2. Natural Areas 3. Sponsored Programs
	4) Office of Institutional Effectiveness (OIE)	1. Institutional Research (OIR)
	5) Enrollment Management	1. Academic Advising & Retention 2. Admissions 3. Educational Talent Search 4. Education Pays 5. Registrar 6. Student Athlete Academic Success Center 7. Student Financial Assistance 8. Student Support Services (NOVA) 9. Transition & University Services 10. Upward Bound
	9) University Programs	1. Center for Appalachian Studies 2. Cooperative Education 3. EELI 4. General Education 5. International Education 6. Teaching & Learning Center 7. Women’s Studies
	10) Libraries	1. Administrative Services 2. Research & Instructional Services 3. Retrieval Services 4. Systems & Technical Processing
	11) Continuing Education & Outreach	1. Conference & Events 2. Hummel Planetarium 3. Media Resources 4. Student/Client Support Services 5. Workforce Education 6. Corbin Center 7. Danville Center 8. Ft. Knox Center 9. Hazard Office 10. Manchester Center 11. Somerset Office 12. Distance Education
	12) ITDS	1. Computer Resources 2. Computer Store 3. Help Desk 4. Information Systems Support 5. Information Technologies Consulting 6. Mail Services 7. Networking 8. Online Learning 9. Printing Services 10. ResNet 11. Security & Operations 12. Student Technology Laboratories 13. Technical Support 14. Telecommunications
	13) College of Arts & Sciences	1. Office of the Dean 2. Department of Anthropology, Sociology, & Social Work 3. Department of Art & Design 4. Department of Biological Sciences 5. Department of Chemistry 6. Department of Computer Science 7. Department of Earth Sciences 8. Department of Economics 9. Department of English & Theatre 10. Department of Foreign Languages & Humanities 11. Department of Geography 12. Department of Government 13. Department of History 14. Department of Mathematics & Statistics 15. Department of Music 16. Department of Philosophy & Religion 17. Department of Physics & Astronomy 18. Department of Psychology
	14) College of Education	1. Center for Middle School Academic Achievement (CMSAA) 2. Department of Curriculum & Instruction 3. Department of Counseling & Educational Leadership 4. Department of Special Education 5. KECSAC 6. Model Laboratory School (MLS) 7. Office of Educational Research & Assessment 8. Office of Field Services and Professional Development-SE/SC Cooperative 9. Office of Professional Laboratory Services 10. Office of Student Services-Teacher Admissions & Certification
	15) College of Business & Technology	1. Agriculture 2. EKU Farms 3. Communication 4. Technology 5. Department of Accounting, Finance, & Computer Information Systems 6. Department of Management, Marketing, & Administrative Communication 7. Master of Business Administration Program 8. Military Science and Leadership 9. CEDET 10. SBDC
	16) College of Justice & Safety	1. Department of Correctional & Juvenile Justice Studies 2. Department of Criminal Justice & Police Studies 3. Office of the Dean & The Program of Distinction 4. Justice & Safety Center 5. Department of Loss Prevention & Safety 6. Training Resource Center
	17) College of Health Sciences	1. Department of Associate Degree Nursing 2. Department of Baccalaureate and Graduate Nursing 3. Division of Continuing Education 4. Clinical Laboratory & Environmental Health Sciences 5. Department of Exercise & Sport Science 6. Department of Family & Consumer Sciences 7. Department of Health Promotion & Administration 8. Health Sciences Learning Resource Center 9. Department of Recreation & Park Administration 10. Department of Occupational Therapy

Responsibilities of a Planning Group

Direct the planning activities of the units that report to them
Conduct an inclusive strategic planning process
Conduct an environmental scan and SWOT analysis
Complete strategic planning activities within timeframe outlined on the IE calendar
(visit: www.oie.eku.edu)
Develop an plan that is consistent with the Planning Group Template (see Appendix C)
and that contributes to the strategic directions and goals of the university strategic plan
Monitor, evaluate and update the action plan using TracDat software
Submit annual progress report to the Office of Institutional Effectiveness to demonstrate “closing the loop” (visit: www.oie.eku.edu)
Review & provide feedback on reporting unit action plans with particular attention to student learning outcomes and results
Prioritize submitted strategic budget requests from your units and submit prioritized requests to the Strategic Planning Committee
Attend strategic planning related workshops offered by Office of Institutional Effectiveness and Office of Institutional Research (see www.oie.eku.edu for upcoming training opportunities)

QUICK FACT: The most common criticism of most planning processes is the lack of feedback from one level to the next. Communication between the various levels of the university, and particularly written feedback to the reporting units from the heads of planning group, is critical to establish the credibility of the planning process!

Responsibilities of a Reporting Unit

Conduct an inclusive strategic planning process
Conduct an environmental scan and SWOT analysis
Complete strategic planning tasks within timeframe outlined on the IE calendar (visit: www.oie.eku.edu)
Develop an action plan that is consistent with the Reporting Unit Template (see Appendix D) and contributes to the strategic directions and goals of the planning group action plan and the university strategic plan.
For Academic Units: Review student learning assessment results and include faculty in determining improvements based on results
Monitor, evaluate and update the action plan using TracDat software
Submit annual progress report to planning group
Submit annual strategic budget requests to planning group
Attend strategic planning related workshops offered by Office of Institutional Effectiveness and the Office of Institutional Research (see www.oie.eku.edu for upcoming training opportunities)